The FINE PRINT for Speakers and Delegates
We urge all student members of Pi Mu Epsilon who will be attending the Pi Mu Epsilon Conference in Madison to register with Pi Mu Epsilon so that we may acknowledge their attendance in the student program for this meeting and at the Pi Mu Epsilon Banquet. All who register will receive a small token of appreciation from Pi Mu Epsilon when they turn in their Participant Evaluation Form at the conclusion of the Frame Lecture. In addition, one to five student speakers per Chapter will receive transportation reimbursement provided they fulfill the eligibility and responsibility requirements outlined below. For Chapters not sending any speakers, one delegate from the Chapter may be eligible for 50% transportation reimbursement. Other student members should register as non-reimbursed delegates.
Speaker and delegate eligibility for transportation reimbursement
All student speakers and delegates must be members of the chapter at their home institution, which is the one that must nominate them as a speaker or delegate. Student speakers and delegates cannot have completed more than 30 semester hours (or the equivalent) in a graduate program in mathematics (or a related field) prior to July 31, 2008. Speakers and delegates requesting transportation reimbursement must have been initiated into the chapter at their home institution prior to submitting their applications to speak at the conference.
Registration deadline and other details
All student speakers must submit their titles and abstracts before 5:00 p.m. EDT June 13, 2008. Early submissions are appreciated, since they help with advance planning.
Presentations with multiple speakers usually do not work well in a 15-minute format and are discouraged; reimbursement for multi-speaker talks is the same as if there were just one presenter.
There will be overhead projectors in all the rooms. Projectors that can be connected to speakers' laptops will be provided in some of the rooms -- speakers must furnish the computer and all cables necessary to connect their laptop to the VGA hookup on the projector. Speakers planning to use the computer projection system are advised to prepare slides to make their presentation using the overhead projectors in case the technology does not work.
Speaker and delegate benefits
Pi Mu Epsilon makes transportation grants to student speakers and delegates to cover costs not covered by other sources. (No double dipping!) Furthermore, Pi Mu Epsilon speakers may not also apply to present a paper at the MAA Student Paper Sessions at MathFest.
One speaker per chapter receives full transportation reimbursement up to $600. For chapters with more than one speaker, up to five speakers can receive full transportation reimbursement up to $600 provided that the total reimbursement to the students from the chapter does not exceed $1200. Example 1: Chapter Alpha sends two speakers whose transportation expenses are $650 and $550. These speakers are reimbursed $600 and $550, respectively. Example 2: Chapter Beta sends six speakers whose transportation expenses not covered by their home institution are $150 each. Five of the six speakers are reimbursed $150 each. Example 3: Chapter Gamma sends three speakers whose transportation expenses are $500 each. Each of the three is reimbursed $400.
The National Security Agency supports this conference by giving Pi Mu Epsilon a grant to distribute to the student speakers to partially reimburse them for food and housing expenses. The amount each speaker receives is a function of the size of the grant and the number of speakers. In recent years the minimum has been $125, and the maximum $200. The exact per-speaker reimbursement amount is a function of the number of speakers and will be determined by a vote of the PME Council shortly before the conference.
A chapter with no speakers may send one delegate who receives reimbursement for half the cost of transportation up to $300. Funds are not available for additional delegates.
Pi Mu Epsilon partially subsidizes the cost of the Pi Mu Epsilon Banquet for speakers and delegates resulting in a discounted charge for the banquet. Every Pi Mu Epsilon speaker receives a Pi Mu Epsilon tee shirt.
Prizes for outstanding talks:
The SIAM and SIGMAA-EM awards have not been given in some years because there were no quality presentations on the program that made students eligible for these awards. In 2007, all of these special prizes were awarded. Please help us to be able to give all of these awards again this year.
Speaker and delegate responsibilities
To receive the full monetary support indicated above, student Speakers and Delegates must pre-register for the MAA meeting and attend ALL the PME activities unless excused by the PME President David Sutherland. The PME activities begin at 4:30 p.m. Wednesday afternoon with the PME/MAA Student Chapter reception and conclude with the Friday evening Frame Lecture. In particular, student Speakers and Delegates
In addition, Pi Mu Epsilon Speakers and Delegates are strongly encouraged to:
A Preliminary Schedule and Additional Information will be added when available.