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The FINE PRINT for Reimbursed Speakers and Delegates
(After you have read the information below, close this window and you will return to the application form.)
We urge all student members of Pi Mu Epsilon who will be attending the Pi Mu Epsilon Conference in Hartford to complete the Pi Mu Epsilon application so that we may acknowledge their attendance in the student program for this meeting and at the Pi Mu Epsilon Banquet. One to five student speakers per Chapter will receive transportation and subsistence reimbursement provided they fulfill the eligibility and responsibility requirements outlined below. For Chapters not sending any speakers, one delegate from the Chapter may be eligible for 50% transportation reimbursement. Other student members should apply as non-reimbursed delegates.
Speaker and delegate eligibility for transportation reimbursement
All student speakers and delegates must be members of the chapter at their home institution, which is the one that must nominate them as a speaker or delegate. Since this is an undergraduate conference, all research presented by speakers must have been completed while they were undergraduates. To insure that all work completed as an undergraduate has the chance to be presented, we do permit recently graduated students to present. However, we expect that student speakers and delegates have not completed more than 30 semester hours (or the equivalent) in a graduate program in mathematics (or a related field) prior to July 31, 2013. Speakers and delegates requesting transportation reimbursement must have been initiated into the chapter at their home institution prior to submitting their applications to speak at the conference.
Registration deadline and other details
All student speakers must submit their titles and abstracts before 5:00 p.m. EDT on Friday, June 7, 2013. Early submissions are appreciated, since they help with advance planning.
Effective at MathFest 2013: Joint presentations, i.e., those involving two or more students, are not permitted.
Each presentation may last no more than 15 minutes, not including questions. A PME council member will serve as session moderator and strictly enforce this time limit. At the conclusion of the 15 minute presentation, the moderator will give the audience with an additional two minutes to ask questions.
There will be projectors that can be connected to speakers' laptops. Speakers must furnish the computer and all cables necessary to connect their laptop to the VGA hookup on the projector. Speakers are advised, if they find their room free prior to their talk, to test their equipment with the projection system.
Speaker and delegate benefits
Pi Mu Epsilon makes transportation grants to student speakers and delegates to cover costs not covered by other sources. (No double dipping!) Furthermore, Pi Mu Epsilon speakers may not also apply to present a paper at the MAA Student Paper Sessions at MathFest.
One or two speakers per chapter receive full transportation reimbursement up to $600 each. For chapters with more than two speakers, the maximum reimbursement is up to $600 per student and the maximum total reimbursement is $1200 for all the students from the chapter. Example 1: Chapter Alpha sends two speakers whose transportation expenses are $650 and $550. These speakers are reimbursed $600 and $550, respectively. Example 2: Chapter Beta sends six speakers whose transportation expenses not covered by their home institution are $150 each. Each speaker is reimbursed $150. Example 3: Chapter Gamma sends three speakers whose transportation expenses are $500 each. Each of the three is reimbursed $400.
The National Security Agency supports this conference by giving Pi Mu Epsilon a grant to distribute to the student speakers to partially reimburse them for food and housing expenses. The amount each speaker receives is a function of the size of the grant and the number of speakers. In recent years the minimum has been $125, and the maximum $200. The exact per-speaker reimbursement amount is a function of the number of speakers and will be determined by a vote of the PME Council shortly before the conference. These NSA funds cannot be distributed to non-USA citizens. However, in most years past, PME has paid non-USA citizens a partial or equivalent stipend from its own funds.
A chapter with no speakers may send one delegate who receives reimbursement for half the cost of transportation up to $300. Funds are not available for additional delegates.
All reimbursed Pi Mu Epsilon speakers and delegates are required to attend Friday evening's PME banquet.
Every Pi Mu Epsilon speaker and delegate will receive his or her free ticket to the PME banquet as well as a complimentary Pi Mu Epsilon tee shirt when he or she checks in at Wednesday afternoon's Student Reception.
Eleven to fourteen prizes for outstanding talks:
In order to be eligible for the SIAM, the SIGMAA-EM, or the BioSIGMAA award, speakers must select at most one of these award categories when they register to speak. No speaker will receive an award from more than one of the above award categories.
Speaker and delegate responsibilities
To receive the full monetary support indicated above, student Speakers and Delegates must pre-register for the MAA meeting and attend ALL the PME activities unless excused by the PME President at . The PME activities begin at 4:30 p.m. Wednesday afternoon with the PME/MAA Student Chapter reception and conclude with the Friday evening Frame Lecture. In particular, student Speakers and Delegates:
In addition, Pi Mu Epsilon Speakers and Delegates are strongly encouraged to:
A preliminary schedule and additional Information will be added when available.
